Time Management in the Winter Season

Do you have a to-do list? Keeping a list is a common way for people to track tasks, but in Adam Grant’s TED TALK, How to Stop Languishing and Start to Find Flow, he suggests having a “to-don’t list.” A to-don’t list can include items like; don’t scroll through social media, don’t check the phone in bed, don’t turn on the TV unless there is already a plan to watch. He explains that these rules help him stay productive and manage his time more effectively. It is something to consider as we continue in this busy part of the year where many people are shuffling commitments and chores, at work and home, trying to find time to get it all done.

Maybe the idea of a to-don’t list is not appealing to you. Still, the more significant point Grant made is essential to anyone seeking to increase their productivity— be intentional with your time. One of the most critical elements of good time management is prioritizing your tasks and your work. There are various effective techniques for evaluating a to-do list and splitting it into categories based on priority.  

One strategy to implement quickly in times of high stress is the 4 Ds of Time Management. It is simple to start; when you have a task to complete, you give yourself four options to deal with it.

1.     Do- Get it Done Right Away!

2.     Defer- Delay Until Later.

3.     Delegate- Can Anyone Complete the Task? Is it Your Responsibility?

4.     Delete- Drop it.

To start with the 4 Ds technique, examine your to-do list at the beginning of the day and assess your tasks. Then decide what can be done quickly right now, either by you or someone else, and which items to drop altogether or save for later. For example, look at this chart below from the glossary at www.productplan.com where they organize potential to-do list items by the 4 Ds.

Applying the 4 Ds method should make planning easier. Decide, process your first task, and move to the next one, then repeat. When we prioritize and process tasks in this way, it provides efficiency. We can spend more time focusing rather than wasting effort on insignificant things or scrambling for everything at the end of the day.

Whatever time management technique or strategy works for you, it is something to commit to daily and to revisit throughout the day. Because our responsibilities and demands limit our time, we must use care to decide how we spend the days. When we are intentional in our time management, it allows us to protect and plan for what matters most to us this season, like family, rest, and self-care.

At Bauman Consulting Group, we provide both individual and group coaching to help people achieve their personal and professional goals. Find out more at www.baumanconsultinggroup.com. Or contact us via email at info@baumanconsultinggroup.com.

What is a Coach (and Why Would I Want One?)

 While many people have heard of coaching, few have a clear understanding of exactly what a coach is and does. This prevents people from getting appropriate support for life changes. As a coach the most common thing I hear from people is, “I’m not really sure what a coach does or how they could help me.” 

What is coaching?

Coaching is not the same as consulting nor the same as therapy, but it takes elements from each discipline to create its own unique method. A coach works with individuals who are focused on making changes in their lives. While a therapist may seek to diagnose and treat a client, coaches work under the assumption that their clients are whole, healthy individuals. Coaches ask thought-provoking questions that challenge clients. They create collaborative and individualized strategies, set goals, and keep the client focused on the future.

What happens when someone hires a coach?

While each coach has a unique style and approach, most expect clients to commit to working with them for a set period. This can vary from anywhere between 4-18 months – depending on the changes that the client intends to make. Some coaches meet with clients in person, but many hold coaching sessions over Zoom or the phone. During those sessions the coach will ask probing questions, serve as a sounding board, offer an outside perspective, help maintain motivation, provide strategies, set goals, and ensure accountability. 

What can a coach help with?

Coaches help individuals move forward. They guide business owners as they strategize for growth. They partner with professionals seeking to develop their career path, manage a workplace environment, launch a new business, or find work-life balance. They help students discover career aspirations and plan educational paths. Coaches offer support to individuals seeking to improve relationships, focus on their health and well-being, change their mindset, or alter habits. Essentially, coaches help people create change – even if they don’t quite know what that change is yet.

Is coaching right for me?

Not everyone is a great fit for coaching. Coaches typically like to partner with individuals who have a desire to learn and grow. Ideal clients make a commitment to changing and arrive with some level of motivation to make that change. Since it’s a collaborative process, it’s also important that the coach and the client have good chemistry and feel like the partnership is a good fit. 

At Bauman Consulting Group, we provide both individual and group coaching to help people achieve their personal and professional goals. Find out more at www.baumanconsultinggroup.com.

Successful Strategies for Working from Home

With much of the globe shifting work strategies to account for social distancing measures to curb the spread of COVID-19, many individuals are turning to working from home. While this may sound wonderful to those who have not had the work-from-home experience in the past (and it is!), it is not without its challenges. At Bauman Consulting Group, the majority of our employees work remotely. As such, we’ve developed some tried and true tips for this over the years which we thought we would share with you in case you’re in the process of shifting to remote work as well.

1)    Set up a dedicated workspace. This doesn’t need to be anything particularly fancy, but you want to have a designated space that is your “workplace”. At a minimum, you’ll want a location (such as a dining room table) where you can set up your computer and office supplies. If you can find a location that affords you some natural light, near a window perhaps, you’ll find that to be a wonderful bonus. Take some time to organize this space and set it up as similarly to your office workspace as possible. Make sure that the other members of your household understand that this is your workspace now and should be off limits. This is particularly true if you have small children! 

2)    Set your work hours. Your company may do this for you, but if they do not, it is imperative that you set boundaries around your time. This means identifying what hours you are “at work.” This is important for both you and for others in your life. One of the challenges of working remotely is that others (your boss, your family, your friends) and you can find it easy to blur your times. You may find yourself working more frequently because work is always right there waiting for you. Or you may find yourself struggling to put in enough hours because it is easy to get distracted by household responsibilities (I can throw in another load of laundry!) or others (I can call during the day now, because she works from home!) Setting and maintaining those boundaries are important to your success and productivity. You may find it helpful to even post those hours near your workspace as a reminder to yourself and your housemates that you are working during that time.

3)    Set up a routine. It can be difficult to switch into work mode when you are working from home. As such, routine is critical. Adapt your office routine to your new home-work life. There may be some tasks that you can no longer complete from home. Other tasks may be easier. Your employer may have different expectations for your at-home work. Have the appropriate conversations with those your work with and then map out your daily schedule. This will help you to stay on task and will help you to maintain a sense of normalcy in this time of upheaval. 

4)    Dress for work. One of the things that we hear the most from people when they hear that BCG employees work from home is that we must all work in our pajamas. While that certainly sounds appealing, there is much to be gained by continuing to dress for work. Part of the work routine is the getting up and getting ready part! It is what helps us prepare for the shift from our home lives to our work lives. Research has also demonstrated that we tend to be more productive and more professional when we are dressed more formally. Now, we are not suggesting that you put on a suit while you’re working from home. That may be a bit over the top! But what we are suggesting is that you put the same amount of time and attention into your appearance that you would if you were going to the office. This may involve wearing business casual, or at least stepping it up beyond workout apparel. Trust us – this makes a difference in how you feel when you’re working. If you’re dressed for work, you feel more ready to work.

5)    Prepare to use remote technology. You likely already utilize many of these resources in your daily work in the office, but now you’ll be using them more frequently. And if you haven’t been using these regularly, now is the time to experiment and learn. 

a.     Even though you work from home, you’ll find that meetings are still a part of your work week. There are several free options that you can utilize (if your company doesn’t have paid resources for you). Resources such as Zoom or Skype can allow you to have video face-to-face meetings. If your company uses Microsoft Office, the Teams platform is also a nice option for video meetings. 

b.     Conference calls are another way to manage remote meetings. If your office does not have a conference line for you to use, there are several free sources available such as Free Conference. 

c.     Instant messaging apps make it helpful for you to have quick conversations with office mates – and still maintain the friendly relationships that you had in the office. There are many great apps available. Those using Microsoft Office can utilize Yammer or can chat within Teams. Others may wish to consider apps like Slack or WhatsApp. 

d.     Email will be your best friend. This is a great way to stay in contact and to share information. You’ve likely relied on this heavily in your in-office work – you’ll be even more dependent on it now!

e.     Do not hesitate to pick up the phone. Working from home can get isolating. While using digital technology can seem efficient, it can also result in misunderstandings. When a phone call would be a more efficient method of communication – call someone directly.

f.      If you find yourself in need of office equipment that you don’t have at home there are many apps that give you the ability to transform your cellphone into these tools. For example, Genius Scan and Adobe Scan affords you the ability to create pdfs through your phone camera. Doodle is a great site to find compare availability for conference calls or meetings or to gather opinions through polls. 

6)    Engage in professional development. With some extra time on your hands, it’s a great opportunity to engage in some professional development activities. There are so many great online options – many of which are free of charge. 

a.     Utilize Lynda or LinkedIn Learning. There are great online courses that you can stream on these sites. And many public libraries offer a free way to access these online. Check out your local library’s website to see if they offer remote log-in.

b.     Read books or articles related to your work. Now is the time to spend some hours reading that book on productivity that you’ve been putting off for years. Read up on leadership strategies. There are so many great books and articles out there that you’ll have no problem filling in your extra hours – and benefitting from it! If you need recommendations – send us an email and we’d be happy to provide you with some!

c.     Listen to podcasts. There are some truly wonderful work-oriented podcasts out there. Recently we shared a list of our top podcasts for women in the workplace. We’ll be posting another soon that lists our top podcasts in general for working individuals. In the meantime, put google to work for you and test run some of the podcasts out there!

d.     Enroll in online trainings. What better way to spend your remote time? Many organizations offer online learning (BCG being one of them!). If you’re going to have some down time, you might as well catch up on your training time. Check out your usual provider to see if they offer online options. (Or check out our list of online trainings if you’d like to register for one of those!)

Working remotely can be a great experience – if you plan for it and approach it with the right mindset. Set boundaries and enjoy the change of office scenery. If you’re like our team, you won’t want to head back to office life when the time comes!

Personal Branding

Personal branding has become a topic that many individuals in business have come to dread. It’s one additional topic to put someone on the spot and require them to have a flawless answer. It’s the 21stCentury’s “elevator pitch”. But personal branding is nothing to be feared, and spending some time developing and finessing your personal brand can pay dividends in the long run.

For those new to the concept of personal branding, it can be helpful to begin by thinking about corporate brands. What do you think of when you hear Starbucks? What about Nationwide? Target? You might think of colors, of jingles, or of experiences you have had there. Maybe you have an emotional reaction. Whatever it is that comes to mind – your view of the company – is the brand of the company. It’s what you think and feel when that company comes to mind. Company’s work hard to build their brands and to maintain their brand – they want you to feel a certain way and think certain things when their name comes to mind.

Personal branding is no different. Jeff Bezos gave a great definition of personal branding that really put it into perspective. He said, “Your brand is what people say about you when you are not in the room.” The reality is that we all have a brand. Everyone that you interact with has an opinion about you. You may as well take the opportunity to control that brand so that it works for (rather than against) you. 

There are many misconceptions about controlling your brand. It’s not about being narcissistic. It is not all about being on social media. And it’s not something that’s just for millennials or Gen Z. Personal branding can be the key to your career success.

Take a moment to think about your coworkers or a boss you’ve had in your career. What adjectives you would use to describe them? Smart? Lazy? Ambitious? Competent? Imagine you were in the position of selecting a new boss for your office out of your co-workers. Who would you pick and why? Typically, we select people because of their brand (how we feel about them) rather than their paper credentials. When you identified the co-worker that you would select as the new boss, you likely weren’t thinking, “Well, Bill has the highest education level among us, so he’s the perfect fit.” You likely thought something more along the lines of, “Ruby is really fair. She’s a hard worker and gets along with everyone here in the office. We can count on her to be reliable and not play favorites. She’s the best option.” And this is why your personal brand is so important. These are the views that shape your promotions, your opportunities, and your experience in your career. How you are viewed matters.

Now that you’ve agreed that personal branding is important, let’s talk about how to develop your own personal brand. Our five-step process to creating your personal brand will set you on the path to the career that you want. 

1. Define:The first step to crafting your personal brand is to define what it is you want your brand to be. What do you want others to say about you when you are not in the room? Be specific. Start with a list. You likely have manythings that you would like people to say, but it’s unlikely that all of that will come to mind. Narrow the list down to the key items. What are the 4-5 things you’d like to be the priorities? I.0f you are struggling to meet your core list, you can always try assessment tools like the MBTI or the EQ-i 2 to get the ball rolling on seeing what traits you possess. 

2. Gap Analysis:You know what you’d like people to say, but are you really demonstrating these traits? You’d like to be viewed as hard working, but are you really a hard worker all the time? Maybe you’d like to be seen as a great public speaker, but how often do you actually find yourself engaging in public speaking opportunities? Evaluate the key items you’ve listed and determine how you currently measure up. Then think about whether or not people would actually say these items about you. You may find it helpful to ask a friend or trusted colleague to list five things they think of when they think of you. See how closely their list matches with yours.

3.  Vision:Now you have a good sense of where you currently are and where you’d like your brand to go in the future. It’s time to craft a vision. How will you create this personal brand? If you want to be seen as outgoing, what opportunities do you have to demonstrate that to others? You’d like to be seen as an expert, how do you put yourself in that position? People will only describe you in ways that they see you acting. So if you want to be viewed as hard working, people need to seeyou working hard! If you’d like to be viewed as a leader, you’d better be leading where people can see it! This isn’t about being a bragger or boasting about yourself. It’s about ensuring that the traits you want identified can actually be seen. If you are only funny when relaxing with your close friends, no one else but your close friends will know that you are funny! If you don’t speak up in meetings, no one but you knows that you have great ideas! Develop your plan so that you know how you will show others the great traits you have to demonstrate.

4.  Create:It is time to put your plan in action. View your work and personal life through the lens of your brand. Is your plan making a difference? Are people beginning to describe you in the ways that you could like them to? Maybe you need to adjust your plan. Or maybe the plan you created is working perfectly. The key is to make sure you are monitoring the results and adjusting as needed. This is where you may find that your social media presence, your daily work tasks, and your interactions with others begin to pay dividends. Figure out what works in your situation, and go with it!

5.  Evolve:Our brands change over time. This depends on the stage of life that you are in as well as the stage of career you are in. The brand you needed to develop as a 22-year old trying to get your first job out of college is different from the brand you need as a 55-year old hoping to become the boss of the company. You need to be seen in different lights for different jobs, different roles, and at different stages in your career. Trying to define yourself as an expert when you are a rookie in the field is not likely to work well for you. But that may be more attainable for you after you’ve worked in the field for a decade or two. You’ll want to check in with your brand every 3-5 years and decide if it’s time for your brand to evolve to a new stage or if you’re still on track with your current brand. Don’t be afraid to take the next step. That’s how you move up!

A career coach often helps clients to figure out what they’d like their brand to be to best serve their career goals. Together a coach can work with you to formulate a plan to put that brand in place, and ensure that the strategies you develop work for you. Partner with a career coach at Bauman Consulting Group and begin your personal branding journey today!

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Ashley Bauman, M.S., M.B.A., B.C.C. is the president of Bauman Consulting Group in Loveland, Ohio. She provides training, consulting, and coaching to criminal justice and social service professionals.